Help Centre › eM Client › Task Management in eM Client
This guide is a practical walkthrough of Task Management in eM Client for UK users. Whether you are running eM Client on a Windows or Mac desktop for a UK business mailbox — Axigen via smartxhosting.uk, Google Workspace, Microsoft 365, or a self-hosted Plesk mailbox — the steps below apply. All eM Client Pro and Business features referenced here are available on licences purchased from smartxhosting.uk/email-client.
The Tasks Section at a Glance · Creating a New Task — Step by Step · Task Priorities and Due Dates · Tracking Progress and Completing Tasks · Creating Tasks from Emails · Organising Tasks with Categories and Folders · Tips and Best Practices · FAQ
eM Client tasks work alongside e-mail and calendar:
- Create tasks from e-mails with a single click — captures sender, subject and message as context.
- Set due dates, priorities, categories and recurrence.
- Subtasks let you break larger items down.
- Sync to Nextcloud tasks, Microsoft To Do (via Exchange), CalDAV VTODO.
- View tasks alongside calendar events for a unified daily plan.
- Open eM Client and navigate to the relevant area (Menu → Settings or the feature’s dedicated pane).
- Follow the built-in wizard or configuration dialogue for task management.
- Enter the settings required (server addresses, credentials, preferences) — auto-detection handles most providers.
- Test the configuration with a simple send or sync to confirm it works end-to-end.
- Save changes. eM Client applies settings immediately; no restart is needed for most options.
- For UK business mailboxes from smartxhosting.uk, server settings auto-configure via autodiscover in most cases.
¶ Task Priorities and Due Dates
eM Client tasks work alongside e-mail and calendar:
- Create tasks from e-mails with a single click — captures sender, subject and message as context.
- Set due dates, priorities, categories and recurrence.
- Subtasks let you break larger items down.
- Sync to Nextcloud tasks, Microsoft To Do (via Exchange), CalDAV VTODO.
- View tasks alongside calendar events for a unified daily plan.
¶ Tracking Progress and Completing Tasks
eM Client tasks work alongside e-mail and calendar:
- Create tasks from e-mails with a single click — captures sender, subject and message as context.
- Set due dates, priorities, categories and recurrence.
- Subtasks let you break larger items down.
- Sync to Nextcloud tasks, Microsoft To Do (via Exchange), CalDAV VTODO.
- View tasks alongside calendar events for a unified daily plan.
eM Client tasks work alongside e-mail and calendar:
- Create tasks from e-mails with a single click — captures sender, subject and message as context.
- Set due dates, priorities, categories and recurrence.
- Subtasks let you break larger items down.
- Sync to Nextcloud tasks, Microsoft To Do (via Exchange), CalDAV VTODO.
- View tasks alongside calendar events for a unified daily plan.
¶ Organising Tasks with Categories and Folders
Effective day-to-day management of this feature in eM Client:
- Use colour categories and labels to distinguish contexts (personal, business, clients).
- Keep a consistent naming convention across folders, accounts and items.
- Schedule regular review (weekly or monthly) to archive stale items and keep the active set focused.
- Use keyboard shortcuts for repetitive operations — see our Keyboard shortcuts guide.
- For UK business teams, document any shared conventions (category names, folder structure) so new joiners pick them up quickly.
¶ Tips and Best Practices
- Keep eM Client updated — Help → Check for Updates — to get the latest fixes and features.
- Back up your database regularly (File → Backup) so settings and mail are recoverable.
- Use a professional e-mail address on your own domain (for example
[email protected]) for better deliverability than free mail.
- Under UK GDPR, if you process customer data through eM Client, include it in your data-processing inventory and back it up.
- For teams, standardise settings and signatures across devices by exporting a settings file and sharing it with staff.
eM Client licences for UK businessesBuy eM Client Pro, Business or a team licence pack from
smartxhosting.uk/email-client — UK VAT invoices, GBP billing, lifetime and subscription options, supported in UK business hours.
Q: Do I need a paid licence to use task management?
A: eM Client Free allows two accounts and basic functionality. Pro and Business licences unlock unlimited accounts and advanced features. Licences from smartxhosting.uk/email-client include UK VAT invoices and UK-business-hours support.
Q: Does this work with smartxhosting.uk business mailboxes?
A: Yes. eM Client supports Axigen IMAP/SMTP used by smartxhosting.uk business e-mail. Auto-setup usually detects the correct server settings.
Q: Is this feature available on macOS as well as Windows?
A: Yes — eM Client is cross-platform. Feature parity is close; minor interface differences exist, but the steps above apply to both.
Q: Is my data processed under UK GDPR?
A: eM Client stores data locally on your device. Any mail server communication follows your mail provider’s policies. For UK SMEs using smartxhosting.uk business mailboxes, data is processed in EU-located servers consistent with UK GDPR.
Q: Can I use this on multiple devices?
A: eM Client Pro licences cover one user across multiple devices (desktop + laptop). Business licences scale by seat. Sync happens through your mail server (IMAP/Exchange), not through eM Client itself.
Q: How do I buy a licence for my UK business?
A: Order from smartxhosting.uk/email-client — Pro (per device), Business (per user, central admin), or team packs. GBP billing, UK VAT invoice, instant activation.